Vacant position – Secretary

This role for a potential new trustee would act as the Secretary.  We would be looking for someone who is organised and might have experience with the Charities Commission. You will call meetings, minute them and ensure all our documentation is kept in an orderly fashion.

You’ll communicate with other Trustees ensuring they have paperwork when needed, know when to attend meetings and support the Chair to play their role effectively. You’ll submit documents like annual reports and audited accounts to the Charities Commission.  You must be available to attend our monthly meetings and AGM.

You might be a great proofreader, and be able to look over contracts or other important documentation and related skills would be very appreciated.  We would love you to get involved with any other strands of our work if you are keen.

This role is voluntary and as such is unpaid.

As a Trustee, the following also applies:

We would like to encourage diversity in our board and understand that we may have to cast our net wider than our local community to do so. We are happy to facilitate meetings by zoom but understand the need to develop a close relationship with existing Trustees and our team of staff and volunteers so some face to face time is important. It is the role of all Trustees to uphold and support our desire for inclusion, equality of opportunity and diversity and wide representation of our work and the delivery of it.  

 All Trustees should have an eye on how our organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations and to make sure that the organisation pursues its objects as defined in its governing document.  

Trustees should support the Chair and the Artistic Director to support the employees and volunteers to achieve the aims of the organisation. You will make decisions on the direction the organisation takes and support us to achieve our agreed goals.   

 

  1. Main Responsibilities 
  • You will ensure that we apply our resources exclusively in pursuing our objectives 
  • You will contribute actively to the board of Trustees role in giving firm strategic direction to the organisation, with an understanding of the agendas of our main funders 
  • You will oversee overall policy setting, contribute to defining goals, monitor target and evaluation of performance against these targets.  
  • You will safeguard and promote the good name of the organisation 
  • You will declare any conflict of interest while carrying out the duties of a trustee  
  • You will be collectively responsible for the actions of the organisation and other trustees 
  • You will ensure that effective and efficient administration of the organisation is being carried out by those responsible 
  • You will ensure the financial stability of the organisation working with our Treasurer and that funds are properly invested and accounted for 
  • You will protect and guard the management of any property or assets of the organisation 
  • You will attend meetings and read papers in advance of meetings as required 
  • You will attend sub-committee meetings as appropriate 
  • You will participate in other tasks as they arise from time to time 
  • You will keep informed about the activities of the organisation and wider issues which affect our work 

 

  1. Qualities of a Trustee
  • Commitment to the organisation – always acting as an advocate 
  • Leadership  
  • Integrity, strategic vision and good judgement 
  • Good communication skills 
  • Tact and diplomacy 
  • Willingness to speak one’s mind and actively listen to the views of others 
  • An ability to work effectively as a member of the team 
  • Understanding of the legal responsibilities and liabilities of a trustee 

Desirable experience 

  • Prior experience of committee or Trustee work 
  • Knowledge of the sectors that DOCA deliver to 
  • A wider involvement in the voluntary sector 
  1. General Responsibilities of a Trustee

In addition to the duties of all Trustees, each Trustee should use any specific skills, knowledge or experience they have to help the Board of Trustees reach sound decisions. This will involve scrutinising board papers, leading discussions, focusing on key issues, and providing advice and guidance requested by the board on new initiatives or other issues relevant to our work in which the Trustee has special expertise. 

 

  1. Time consideration
  • The Board meets at least 12 times a year, we are keen to be flexible to support Board diversity, to facilitate these meetings may be a combination of online and physical meetings that vary in times of day. 
  • It is important the Chair can visit events, briefings and gatherings  
  • The time commitment is expected to be around 2 days per month with more time required prior to our events  

 

To apply  

We would like to receive a covering letter outlining why you think you would be suitable for this role and what relevant experience you have that would help you be an asset to our organisation.  

We’d like to know what you would like to gain from your involvement as well as what you think you can contribute.  

We welcome applications from those who feel they are stepping up into the role and are happy to support you to find training or resources that may help you to develop your knowledge and skill base.  

We would like to know if you have any access needs that we may need to accommodate when meeting in person.  

 

If you would like to have a conversation with our Artistic Director Loz Samuels please call 07500786541   

Please apply to info@docadevizes.org.uk  by close of business October 29th, 2021