Recruiting – Chair of the Trustees

Role Title: Chair of the Trustees 

Direct Report: Artistic Director 

What do we do? We bring people together to have shared, magical experiences, by transforming places, hearts and minds.  Why not be part of the magic?  

DOCA are seeking a dynamic new Chair, to take the place of Kelvin Nash who has been a long-serving and dedicated member of the team. As Kelvin steps down as Chair to regular Trustee, we start our journey to fill his shoes.  We are seeking someone who has a passion for bringing the community together, has a strategic eye and a diplomatic voice. Someone who can bring new partners to the table, help support our tiny team and enthuse our existing Trustees for an exciting future of new adventures in art and culture. You will be open to new ideas, prepared to take calculated risks, respect tradition, have a good network of contacts that may support our growth.  

You will be happy to proactively represent DOCA at local and national events and be a proud figurehead for our small but very ambitious organisation, where we see the sky as the limit and the community the power behind our work.  

Background: 

Devizes Outdoor Celebratory Arts (DOCA) is an exciting outdoor arts charity with roots going back over 100 years, adopting its current name in 2012.  

We aspire to present ambitious and groundbreaking work that brings International and National work to Devizes and the surrounding area to engage our audiences and participants in new ways.  

Our work has, of course, been on hold due to the Pandemic but our regular programme of key events are slowly returning over the coming months, our regular events include: 

Devizes Carnival – returning in 2022 a traditional event currently undergoing an overhaul injecting new energy into this already vibrant event. Aspiring to deliver a range of workshops in schools and community settings and becoming a standout event in the South West with a unique identity that reflects it locality, heritage and culture.  

The Festival Week includes 

Picnic in the Park – A music event with family workshops and a hint of cheeky performance content.  

The International Street Festival – normally a two-day outdoor arts Festival with live music & diverse international acts and street food located in Devizes Town Centre. (one day in 2021 and UK focused) 

The Colour Rush – A 5k mixed terrain colour run which this year will be held in conjunction with the Street Festival and end in the Market Place though is normally combined with our Confetti Battle which will return in 2022.  Now including an accessible route.  

Winter Festival & Lantern Parade – Includes a large programme of workshops in local schools and other venues working towards a large parade with 100’s of lanterns, lighting installations, street food market and Christmas Light Switch on.  Window Wonderland was introduced in 2020. 

In 2022 we plan to reintroduce events that have not been possible in 2021, these include:  

Confetti Battle:  a large-scale confetti battle with fairground and installation or performance elements. 

Devizes Festival of Winter Ales – Working in partnership with Stealth Brewery we deliver a two-day festival with cabaret entertainment and live music.  

We take on additional project work when the opportunity arises; we embrace partnership working and seek to support the outdoor arts sector through commissioning new work and supporting emerging artists.  

 

DOCA is funded through a combination of earned income, sponsorship and grants, with the most significant being from the Local Town Council and from Arts Council England. 
DOCA is a registered charity lead by a Board of Trustees, supported by volunteers known as Festival Makers. 

  

Role Summary:  

We would like to encourage diversity in our board and understand that we may have to cast our net wider than our local community to do so. We are happy to facilitate meetings by zoom but understand the need to develop a close relationship with existing Trustees and our team of staff and volunteers, so some face-to-face time is important. It is the role of the Chair to uphold and support our desire for diversity and wide representation of our work and the delivery of it.  

The role of the Chair is to provide leadership and direction to the Board of Trustees. The Chair’s aim is to enable the board to fulfil their responsibilities for the overall governance and strategic direction of the organisation.   

The Chair will ensure that the organisation complies with its governing document, charity law, company law and any other relevant legislation or regulations and to make sure that the organisation pursues its objects as defined in its governing document.  

The Chair’s role is also to work in partnership with the Artistic Director and support the employees, helping them achieve the aims of the organisation: and to optimise the relationship between the board of Trustees and the staff.  

 

In addition to the general responsibilities of a Trustee, the Chair has a number of tasks specific to their role.  

 

  1. Main Responsibilities of the Chair
  • Provide leadership for the board of trustees in their role of setting the strategy and policy of the organisation 
  • Planning the annual cycle of board meetings and set the agendas in consultation with the Artistic Director 
  • Chairing and facilitating the board meetings 
  • Giving directions to board policymaking 
  • Ensuring decisions taken at board meetings are implemented  
  • Representing the organisation at appropriate events, meetings or functions 
  • Acting as a spokesperson for the organisation where appropriate 
  • Liaising with the Artistic Director to keep an overview of the organisations affairs and to provide support as appropriate 
  • Reviewing and appraising the performance of the Artistic Director 
  • Sitting on interview panels as required 
  • Acting as a final stage adjudicator for disciplinary and grievance procedures if required 
  • Attending and being a member of other committees or working groups when required 

 

  1. Qualities of a Chair
  • Commitment to the organisation – always acting as an advocate 
  • Leadership  
  • Integrity, strategic vision and good judgement 
  • Good communication skills 
  • Tact and diplomacy 
  • Willingness to speak one’s mind and actively listen to the views of others 
  • An ability to work effectively as a member of the team 
  • Understanding of the legal responsibilities and liabilities of a trustee 

Desirable experience 

  • Prior experience of committee or Trustee work 
  • Knowledge of the sectors that DOCA deliver to 
  • Wider involvement in the voluntary sector 
  1. General Responsibilities of a Trustee

In addition to the responsibilities already outlined, the Chair as a trustee has the following general responsibilities: 

  • You will ensure that we apply our resources exclusively in pursuing our objectives 
  • You will contribute actively to the board of Trustees role in giving firm strategic direction to the organisation, with an understanding of the agendas of our main funders 
  • You will oversee overall policy setting, contribute to defining goals, monitor targets and evaluation of performance against these targets.  
  • You will safeguard and promote the good name of the organisation 
  • You will declare any conflict of interest while carrying out the duties of a trustee  
  • You will be collectively responsible for the actions of the organisation and other trustees 
  • You will ensure that effective and efficient administration of the organisation is being carried out by those responsible 
  • You will ensure the financial stability of the organisation working with our Treasurer and that funds are properly invested and accounted for 
  • You will protect and guard the management of any property or assets of the organisation 
  • You will attend meetings and read papers in advance of meetings as required 
  • You will attend sub-committee meetings as appropriate 
  • You will participate in other tasks as they arise from time to time 
  • You will keep informed about the activities of the organisation and wider issues which affect our work 

In addition to the duties of all Trustees, each Trustee should use any specific skills, knowledge or experience they have to help the Board of Trustees reach sound decisions. This will involve scrutinising board papers, leading discussions, focusing on key issues, and providing advice and guidance requested by the board on new initiatives or other issues relevant to our work in which the Trustee has special expertise. 

 

  1. Time consideration
  • The Board meets at least 12 times a year, we are keen to be flexible to support Board diversity, to facilitate these meetings may be a combination of online and physical meetings that vary in times of day. 
  • It is important the Chair can visit events, briefings and gatherings  
  • The time commitment is expected to be around 2 days per month with more time required prior to our events  

 

To apply  

We would like to receive a covering letter outlining why you think you would be suitable for this role and what relevant experience you have that would help you be an asset to our organisation.  

We’d like to know what you would like to gain from your involvement as well as what you think you can contribute.  

We welcome applications from those who feel they are stepping up into the role and are happy to support you to find training or resources that may help you to develop your knowledge and skill base.  

We would like to know if you have any access needs that we may need to accommodate when meeting in person.  

 

If you would like to have a conversation with our Artistic Director Loz Samuels, please call 07500786541  

Please apply to info@docadevizes.org.uk by close of business October 29th 2021